Published on June 28, 2025 5 min read

How to Easily Set Up Recurring Tasks for Better Productivity

Recurring tasks are an essential component of effective task management. Whether you’re managing personal responsibilities, work deadlines, or shared household chores, recurring tasks help automate reminders and ensure nothing gets forgotten. In this guide, we explore how to set up recurring tasks easily using popular tools in 2025.

Why Use Recurring Tasks?

Recurring tasks save time and mental effort by allowing you to set a task once and let the system handle the repetition. They’re useful for:

• Weekly reports

• Daily standup meetings

• Monthly billing

• Yearly maintenance

• Medication schedules

Top Tools for Creating Recurring Tasks

1. Google Tasks (via Google Calendar)
Google Tasks is integrated with Google Calendar, making it easy to create repeating to-dos. Simply click “Add task,” set the due date, and choose “repeat.” You can select daily, weekly, monthly, or custom frequencies.

2. Microsoft To Do
Ideal for professionals and Windows users, Microsoft To Do allows you to create tasks and set them to repeat on a daily, weekly, or custom schedule. It syncs across devices and integrates with Outlook.

3. Todoist
Todoist is a powerful task manager that supports natural language input. You can type “Pay rent every 1st of the month” and it automatically creates a recurring task. It’s great for teams and individuals alike.

4. Notion
While Notion doesn’t support recurring tasks natively, you can use templates, databases, and third-party integrations like Zapier to simulate task repetition. Notion is ideal for custom workflows and content planning.

5. Trello + Automation (Butler)
Trello’s Butler automation lets you set up recurring cards on boards. For example, you can configure it to create a new card every Monday at 9 a.m. for your team meeting checklist.

Tips for Managing Recurring Tasks

• Avoid clutter: Don’t overuse recurring tasks—only automate tasks that truly repeat regularly.

• Review weekly: Use a weekly review to confirm completed and upcoming recurring tasks.

• Use labels/tags: Categorize tasks by priority or project to keep them organized.

Conclusion

Creating recurring tasks boosts productivity and minimizes the risk of missing important events. With modern tools like Todoist, Google Calendar, and Microsoft To Do, it’s easier than ever to stay organized in 2025.